Export invoices

GST Manager provides dedicated numbering and statutory declarations for cross-border transactions:

• Parallel numbering: Assigns dedicated sequential identifiers (e.g. EXP-2026-1001) alongside standard AcelleMail invoice numbers.
• Regulatory compliance: Preserves clean audit trails for FEMA, RBI, and GST export reporting.
• Optional configuration: Enable or disable independently based on business requirements.

GST Manager → Setup → Export Settings

When a number is assigned

Export numbers follow strict lifecycle triggers:

• Payment trigger: Assigned automatically when an export invoice status changes to Paid.
• No sequence gaps: Unpaid or abandoned checkouts do not consume numbers.
• Dual identifiers: Invoices retain their primary AcelleMail number while displaying the additional EXP- identifier.
• Classification criteria: Invoices qualify when the customer billing country is outside India. See GST classification.

Enabling export numbering

Configure settings under GST Manager → Setup → Export Settings:

1. Enable Separate export numbering ("Assign EXP-{YEAR}-N numbers to invoices for customers outside India in addition to the standard invoice number.").
2. Configure Number format using supported template tokens (e.g. EXP-{YEAR}-N).
3. Set Next number to seed your starting sequence counter.
4. Enter your statutory Export declaration text.
5. Enter your FEMA declaration text ("Foreign Exchange Management Act compliance statement; printed below the export declaration.").
6. Click Save changes to confirm ("Settings saved.").

PDF declaration placement

Statutory export details are rendered directly on the PDF:

• Document header: Displays Export Invoice title and dedicated Export no. field.
• Document footer: Prints the Export declaration and FEMA declaration beneath line items and banking details.

For visual styling and field positioning, see Invoice PDF.

Related pages

• GST classification
• Invoice PDF
• Configuration