---
url: /gst-manager-acellemail/features/export-invoices.md
description: >-
  Give sales outside India their own EXP-{YEAR}-N number in AcelleMail, with
  Export and FEMA declarations printed in the invoice footer.
---

# Export invoices

GST Manager provides dedicated numbering and statutory declarations for cross-border transactions:

* **Parallel numbering:** Assigns dedicated sequential identifiers (e.g. `EXP-2026-1001`) alongside standard AcelleMail invoice numbers.
* **Regulatory compliance:** Preserves clean audit trails for FEMA, RBI, and GST export reporting.
* **Optional configuration:** Enable or disable independently based on business requirements.

![Export numbering settings](/gst-manager-acellemail/img/gst-export-invoices-settings.png)
*GST Manager → Setup → Export Settings*

## When a number is assigned

Export numbers follow strict lifecycle triggers:

* **Payment trigger:** Assigned automatically when an export invoice status changes to **Paid**.
* **No sequence gaps:** Unpaid or abandoned checkouts do not consume numbers.
* **Dual identifiers:** Invoices retain their primary AcelleMail number while displaying the additional `EXP-` identifier.
* **Classification criteria:** Invoices qualify when the customer billing country is outside India. See [GST classification](/gst-manager-acellemail/features/gst-classification).

## Enabling export numbering

Configure settings under **GST Manager → Setup → Export Settings**:

1. Enable **Separate export numbering** (*"Assign EXP-{YEAR}-N numbers to invoices for customers outside India in addition to the standard invoice number."*).
2. Configure **Number format** using supported template tokens (e.g. `EXP-{YEAR}-N`).
3. Set **Next number** to seed your starting sequence counter.
4. Enter your statutory **Export declaration** text.
5. Enter your **FEMA declaration** text (*"Foreign Exchange Management Act compliance statement; printed below the export declaration."*).
6. Click **Save changes** to confirm (*"Settings saved."*).

## PDF declaration placement

Statutory export details are rendered directly on the PDF:

* **Document header:** Displays **Export Invoice** title and dedicated **Export no.** field.
* **Document footer:** Prints the **Export declaration** and **FEMA declaration** beneath line items and banking details.

For visual styling and field positioning, see [Invoice PDF](/gst-manager-acellemail/features/invoice-pdf).

## Related pages

* [GST classification](/gst-manager-acellemail/features/gst-classification)
* [Invoice PDF](/gst-manager-acellemail/features/invoice-pdf)
* [Configuration](/gst-manager-acellemail/configuration)